Practical guide
28 practical updates and guides from the Kindergarten IT Program.
30 June 2026
What Office licencing does Microsoft provide? Broadly Microsoft has provided three kinds of Microsoft Office licence. Stand-alone perpetual licenced copies of Office 2024, Office 2021 etc. M…
Read update15 May 2025
The most common way to sign into your account is to enter a password. However Microsoft will often require additional identification methods to keep your account safe. You can add and change…
Read update28 Mar 2025
We have provided a tip to system updates here Tip – Windows 10: A guide to the updates. But system updates do not include all additional applications installed on your computer. Some may nee…
Read update26 Mar 2025
Verifying username and password login with an additional confirmation step is called two-factor or multi-factor authentication and greatly increases security. Two-factor authentication is no…
Read update3 Feb 2023
The Victorian Government has introduced the Kinder Tick logo to help families find funded and approved kindergarten programs. Funded services are encouraged to display the Kinder Tick on ema…
Read update8 Dec 2022
If your service shares a computer, network drive or cloud storage between staff, committee and volunteers, you might find it useful to restrict some Office documents from modification with a…
Read update8 Dec 2022
Excel documents are often ‘living’ documents that are intended to be viewed and updated collaboratively. To avoid users introducing errors to your documents, Excel’s protection options can l…
Read update6 Dec 2022
This guide demonstrates how to password protect a PDF created in Microsoft Word or Publisher. With the file open in Word or Publisher, click on File go to the Backstage view. Select Save As …
Read update28 Nov 2022
This tip will explain a method of creating Contact Groups in Outlook from an Excel spreadsheet by importing the data, sorting the new contacts by “Company” and then creating Contact Groups. …
Read update28 Nov 2022
This tip will explain one of two methods of creating contact groups in Outlook from an Excel spreadsheet. The guide assumes you have the contact details in an Excel spreadsheet sorted into t…
Read update11 Nov 2022
Staff often need to maintain a spreadsheet of families and enrolments. Common tasks like adjusting or reorganizing such lists can be repetitive. Here are the first of some time-saving method…
Read update8 Aug 2022
Excel Printing Part Two Part 1 covered the main printing options in Excel. Part 2 covers these further Excel print features: Print Entire Workbook Print Titles Print gridlines Print selected…
Read update31 Mar 2022
We have updated the resources for the course with a video recording of the presentation. Please register to view the webinar Duration: 1 hour The video covers the topics from the course: Wha…
Read update25 Mar 2022
We have updated the resources for the course with a video recording of the presentation. Please register to view the webinar Duration: 1 hour The video covers the topics from the course: Get…
Read update3 Mar 2022
Excel Printing Part One Just like other Microsoft Office files, you can prepare Excel documents for printing by pressing Ctrl-P to access the Backstage View, or by clicking File -> Print. Th…
Read update6 Dec 2021
Formulas A main use of a spreadsheet is to calculate numbers. The basics of creating a calculation can be as simple as adding two figures in a single cell. To do this we create an expression…
Read update15 Oct 2021
This tip will show you how to insert a bordered picture as a background into Microsoft Word and adjust the margins so you can compose text in Word for a poster or certificate etc. We’ll use …
Read update6 Aug 2018
Click File at top left hand corner. Click Save As. Select the destination where you want to save the PDF to, e.g. Desktop. Click “Save as type” drop down and select PDF. Click Save
Read update30 June 2015
Kindergarten staff often ask us where they can download a dotted version of Vic modern cursive script so they can produce printing exercises for their children. Unfortunately we have not fou…
Read update1 Mar 2015
In our training course Introduction to KIM, we cover how to format the .csv template to upload multiple child enrolments for a Single Service in KIM. If you have enrolment information ready …
Read update30 Oct 2014
If you have completed our ‘Create a Children’s Portfolio’ course you will be familiar with the idea of a template. A template is a sample document with a predefined layout for images, text a…
Read update30 Apr 2014
If you have completed our ‘Create a Children’s Portfolio’ course you will be familiar with the idea of a template. A template is a sample document with a predefined layout for images, text a…
Read update30 Sept 2013
(Instructions are based on Microsoft Word 2007, but are similar in Microsoft Word 2010). Use the Mail Merge step-by-step Wizard when you want to create a set of labels or documents such as a…
Read update1 Sept 2013
Learn how to quickly format data to currency and calculate the total in a Spread Sheet How to Format Data (currency format) Enter the data into the cells, then using your mouse left-click an…
Read update30 July 2013
It’s really quick and easy to create a stylish Newsletter in Microsoft Word 2007. There are a whole range of templates available that can be quickly downloaded and installed into the Word Pr…
Read update1 June 2012
The purpose of this guide is so that you will create a template in word that will be used as a template you can use to create word documents from. Open word, and create a document, that you …
Read update1 May 2011
Microsoft Word stores information in Rich Text so it is possible to add pictures, Tables, Hyperlinks and even interactive charts and graphs to your document. The ‘Insert’ tab is bundled with…
Read update29 Apr 2011
Headers and Footers are extremely useful in Word documents and can include information about the author, the date published, version, and page numbering. The simplest way to choose a header …
Read update